Professional Carpet Cleaning Services

Summary

The County of San Mateo is seeking quotations from qualified vendors for comprehensive carpet cleaning services at two San Mateo County facilities. Both locations require a deep clean of all cubicle areas, office spaces, conference rooms, and hallways. Cost, conformity to technical specifications, and vendor availability for weekend scheduling will be considered.After a comprehensive evaluation of all quotations, a County purchase order is expected to be issued to the lowest responsive and responsible bidder. To be considered "responsive and responsible," the vendor must:Attend the mandatory site walkthroughs for both facilities.Demonstrate the capability to perform restorative deep-cleaning on carpets with long-term heavy soiling.Provide a written statement that vendor agrees to return to the site(s) at no additional cost to retreat any stains that reappear within 72 hours of the initial cleaning.

Full description

Project Locations:Youth Services Center, 222 Paul Scannell Drive, San Mateo, CA 94402 (first and second floors)Hall of Justice, 400 County Center, Redwood City, CA 94063 (fifth floor and basement) 1. Project OverviewThe County of San Mateo is seeking quotations from qualified vendors for comprehensive carpet cleaning services at two San Mateo County facilities. Both locations require a deep clean of all cubicle areas, office spaces, conference rooms, and hallways. 2. Current Condition & ScopeTime Since Last Clean: Approximately 8 years.High-Traffic Areas: Hallways and cubicle walkways show significant wear.Stain Removal: Specific areas require targeted stain treatment and heavy-duty spotting.Method: Vendors should specify their cleaning method suitable for high-traffic commercial grade carpets.Wicking Prevention & Warranty: Due to the age of the stains, the vendor must utilize a cleaning process designed to prevent wicking (the re-emergence of stains during the drying process).If stains reappear once the carpet is fully dry, the vendor must return to retreat those areas at no additional cost. The Department will notify the selected vendor within 72 hours if stains reappear. 3. ScheduleTo minimize disruption to daily operations, the work may be performed during the following window:Days: Saturday and/or Sunday.Hours: 8:00 AM – 4:30 PM. 4. Mandatory Site WalkthroughA mandatory walkthrough of both spaces is required before a final quote can be submitted. This ensures vendors can accurately assess the square footage and the severity of staining.LocationProposed Walkthrough DatesTimePoint of ContactYouth Services CenterMonday, February 9ORWednesday, February 118 am – 3 pmAdriana Castanedaacastaneda@smcgov.orgHall of JusticeThursday, February 12ORFriday, February 13 1 pm – 4 pmStephanie Rosssross@smcgov.org Vendors must RSVP for the walkthroughs by emailing Adriana Castaneda and Stephanie Ross no later than 12:00 PM the business day prior to the scheduled walkthrough. 5. Quote Submission RequirementsPlease include the following in your quotation:Total cost per location.Description of equipment and chemicals to be used.Estimated crew size and time to completion.Proof of insurance.

Attachments

• SMC_LocalBusiness_self-attestation_form_120424.pdf
• SMC_LocalBusiness_self-attestation_form_120424.pdf

Contact

Email:

mlarrarte@smcgov.org

Phone:

(650)444-1490

Title:

Management Analyst

Address:

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